Quotation Template

What's Included

A professional business quotation template used across Philippine industries:

• Quotation number and date
• Validity period (standard: 30 days)
• Seller company details (name, TIN, address, contact)
• Client details (name, company, TIN if applicable)
• Line items: description of goods/services, quantity, unit price, amount
• Subtotal
• Discount (if applicable)
• VAT computation (VATable amount × 12%)
• Grand total
• Delivery timeline
• Payment terms
• Terms and conditions (delivery, warranty, cancellation)
• Authorized signatory
• Client acceptance signature and date

Quotation vs. Sales Order vs. Invoice

Document	Purpose	Legally binding?
Quotation	Formal price offer	No — until accepted
Sales Order	Buyer's acceptance of the quote	Yes — contract formed
Invoice / OR	Demand for payment	Yes

Send the quotation → receive a PO or signed acceptance → proceed with delivery → issue invoice upon delivery or per agreed terms.

VAT Note

If you are VAT-registered, always show VAT as a separate line item in your quotation. Quoting "₱50,000 all-in" to a VAT-registered buyer may create disputes later when they ask for the VAT breakdown for input VAT purposes.

If you are non-VAT registered (percentage tax payer), remove the VAT line and add a note: "Price is inclusive of all applicable taxes. No VAT."

Philippine Business Practices

Negotiation: Quotations in the Philippines are often starting points for negotiation, especially in construction, manufacturing, and government procurement. Build some negotiation margin into your quoted price.

Government bids: If quoting for government contracts, you must follow RA 9184 (Government Procurement Reform Act) requirements. This template is for private sector use only.

Validity period: Always include a validity period. Material and labor costs change — an open-ended quotation can expose you to losses if prices increase.

How to Customize

1. Set your company details in the header.
2. Customize payment terms to match your business policy.
3. Review the terms and conditions section — add any warranty or service level commitments.
4. Save individual quotations with the quotation number in the filename for easy retrieval.