BIR-Compliant Invoice Template

What's Included

This template contains all mandatory fields required by the Bureau of Internal Revenue (BIR) under Revenue Regulations 18-2012 and its amendments:

• Business name, TIN, and registered address of the seller
• Sequential invoice number (tied to your Authority to Print series)
• Date of transaction
• Buyer's name, TIN, and address (for VAT-registered buyers)
• Itemized description of goods or services
• Unit price, quantity, and amount per line item
• VATable sales, VAT-exempt sales, and zero-rated sales subtotals
• 12% VAT computation
• Total amount due
• Terms and signature line

Who Should Use This

This invoice is for businesses engaged in the sale of goods. If you render services, use the Official Receipt template instead — BIR distinguishes between the two.

VAT-registered taxpayers must issue this form for every sale of ₱1,000 or more (or upon buyer's request for smaller amounts).

Philippine-Specific Requirements

Authority to Print (ATP): Before printing invoices in bulk, you must secure an Authority to Print from the BIR Revenue District Office (RDO) where your business is registered. Invoices printed without ATP are considered unregistered and cannot be used as valid supporting documents.

Invoice series: Each invoice must bear a sequential number. Never reuse or skip numbers. Voided invoices must be kept and marked "VOID."

VAT breakdown: The VAT amount must be shown separately from the base amount. Lumping them together is a common BIR audit finding.

Retention: Keep copies of all issued invoices for 10 years per BIR recordkeeping requirements.

How to Customize

1. Replace all placeholder business information (name, TIN, address, RDO, ATP number) with your actual data.
2. Update the invoice series number to match where your current series is.
3. Add your logo to the header area.
4. If you are not VAT-registered, remove the VAT section and add a statement: "This business is not a VAT-registered taxpayer."
5. Save a master copy before filling in transaction details.

Common Mistakes to Avoid

• Issuing an invoice for services (should be an OR instead)
• Missing TIN of the buyer for corporate clients
• Not breaking out VAT from the total
• Using a template that hasn't been submitted to BIR (always use your ATP-approved format)